The Science Journal of the American Association for Respiratory Care

General Guidelines


Editorial Policies for Authors

For editorial consultation regarding manuscript categories, the suitability of a potential submission, or for queries about the submission process, please contact the editorial office.

Dean R Hess PhD RRT FAARC
Editor in Chief
dhess@aarc.org

Katherine Kreilkamp
Assistant Editor
rcjkk@oz.net

Technical support is available from Monday through Friday from 7:00am to 3:00pm PST at 1 206 223 0558.

All communications from the Editor in Chief and the editorial office will be via e-mail: the decision of whether to send the manuscript for peer review, the peer reviewers’ comments, and the editor’s decision after peer review.

Manuscripts must conform to the International Committee for Medical Journal Editors’ Uniform Requirements for Manuscripts Submitted to Biomedical Journals and to the following instructions.

The manuscript must not have been previously published elsewhere in any form and must not be currently under consideration for publication elsewhere, including publicly accessible Web sites. If any part of the material (other than a brief abstract submitted to a national meeting) has been published or is currently under consideration for publication elsewhere, to avoid allegations of duplicate publication you must provide RESPIRATORY CARE copies of all such material, as well as outline the relationship of all materials.

RESPIRATORY CARE adheres to the policies on “ghost authorship” adopted by the World Association of Medical Editors. All persons listed as authors must:

Authorship is not based on obtaining funding, collecting or analyzing data, offering advice, or similar activities. Persons who provide such services may be mentioned in the Acknowledgments.

Any editorial or authorship contributions made by outside organizations, persons, funding bodies, or persons hired by funding bodies must be appropriately acknowledged on the Title Page.

Any potential conflicts of interest of all such contributors must also be acknowledged on the Title Page. Failure to adhere to these policies may result in rejection of the manuscript.

Ethics of Investigation

Per the International Committee of Medical Journal Editors, RESPIRATORY CARE will consider reports of clinical trials begun after July 1, 2005, only if the trial has been registered before data collection began. Register at the National Library of Medicine’s free registry siteor other acceptable site.

Clinical trials must follow the CONSORT guidelines. The manuscript must comply with the 22-item CONSORT checklist.

The first figure in a report of a clinical trial must contain a flow diagram that shows the phases of the trial, including enrollment, patient allocation, follow-up, and analysis.

All studies that include human subjects must indicate in the Methods section that approval was received from the appropriate local institutional review board(s), and/or that the procedures were conducted in accordance with the ethical standards of the World Medical Association Declaration of Helsinki: Ethical Principles for Medical Research Involving Human Subjects.

All authors are responsible for ensuring that the manuscript also complies with the provisions of the Health Insurance Portability and Accountability Act (HIPAA), available at, which applies to information in any part of the report that could identify a patient.

You must provide written consent from the patient, next of kin, or guardian for any photograph, illustration, or description in which an individual could be identified.

All studies involving animals must indicate in the Methods section that approval was received from the local institutional review board(s), or that the research was conducted in accordance with a national guideline (eg, Public Health Service Policy on Humane Care and Use of Laboratory Animals.

Conflict of Interest

It is expected that some authors will have financial and other ties to commercial entities related to products, services, or other aspects of submitted manuscripts, either at the time of submission or previously. The Journal does not consider such potential conflicts of interest to be unethical. However, failure to fully disclose such potential conflicts is unethical. The editor reserves the right to determine whether to share disclosed information with reviewers, or—if the manuscript is published—with the readership. For any questions regarding conflict of interest, see the Conflict of Interest section in the Uniform Requirements for Manuscripts Submitted to Biomedical Journals.

Online Submission

Submit your manuscript to: Manuscript Central. Detailed instructions are available on the Web site, and the process should be self-explanatory. Before submitting your manuscript, please read and carefully follow the instructions below.

In addition to the online submission of your manuscript, you must also complete and return by surface mail, fax, or PDF attachment to an email the Manuscript Submission Form, which requires all authors’ signatures (hand signatures only). The manuscript cannot be accepted for review until all authors have signed this form. The editorial office will not acknowledge receipt of this form but will query you if it is not received.

Preparing Your Files

On your computer, save your manuscript in one of the following file types: Microsoft Word (.DOC), Rich Text Format (.RTF), PostScript (.PS). Other file types are not allowed.

If you have not done so already, place your tables, figures, and/or appendixes in separate files from the body of the manuscript.

Check that you have the following files ready to transmit:

Make sure you have all co-authors’ full names (including middle initials), geographical addresses (city/state), and e-mail addresses.

You have to login, or if you are a first-time user of RESPIRATORY CARE Manuscript Central, create a user account using the “Create Account” option.

Before creating your user account, check to see if you have an existing account. You should have only one account, even if you have multiple roles (such as a previous author or reviewer).

Check to see that your user account is up to date. If your email address changes, please update your user account to ensure that you receive e-mail communication in a timely manner. Always click the “Update Information” button to make sure the changes are saved.

If you submitted the manuscript previously, include the ID number assigned by the RESPIRATORY CARE editorial office.

You must select at least 3 categories from a defined list to aid in the selection of reviewers.

You can complete all steps of the submission process at one sitting or return to complete the process later. You may stop working at any point in the submission process, but be sure to complete the screen you are on before logging off. For security reasons, Manuscript Central will log out if no activity takes place after 75 min, and any work that is left in a screen that is not ‘saved’ will be lost. (Note that you can copy/paste information—title, abstract, etc—from your text file into Manuscript Central.)

Manuscript Central will create both an HTML version and a PDF version of each manuscript. You will be required to proof both versions before the process is complete. Please check to see that all elements appear, that tables are complete, that figure resolution is acceptable, and that any special characters and math have successfully converted to HTML and PDF. These new versions of your manuscript are for your personal review, for editorial office review, and for peer review.

Check for a confirmation e-mail. Successful submission will immediately generate an e-mail to you that will include a unique manuscript number. If you do not receive an e-mail, return to your author center and be sure that you clicked the final submit button.

Peer Review

All submitted manuscripts are subject to peer review on the basis of clarity, scientific accuracy, breadth of appeal, and timeliness. Manuscripts are reviewed by professionals with experience in the subject of the manuscript. External reviewers are selected by the Editor in Chief. However, authors are invited to provide the names of 3 particularly well qualified reviewers who are not affiliated with the same institution(s) as the authors and who have not been involved in the research or preparation of the manuscript; the suggestions are not mandatory. Current e-mail addresses must be provided for all suggested reviewers. Authors may also suggest individuals who they would prefer not to review their manuscript.

You can log onto Manuscript Central at any time to check the status of your manuscript. The Editor will inform you via email once a decision has been made. Manuscripts that do not conform to guidelines will be delayed in processing and risk not being accepted for review. When inquiring about a manuscript, please refer to the assigned manuscript number. Inquires will be accepted from the designated Corresponding Author only.

Submission of Revision

Before logging on to Manuscript Central, you should have ready:

In Manuscript Central you must delete the original version and upload the revised file.

If there has been any change in authors, author contact information, or other aspect of the research or manuscript about which the Editor should be informed, in addition to the revised version, you must submit another completed Manuscript Submission Form (mail or fax it to the Editorial Office, as you did during the initial submission process). If there has been a change in conflict of interest status for any of the authors, this must be indicated on the Title Page of the revision.

Response to Reviewers

You must respond point by point to the reviewers’ specific comments and suggestions, indicating in each instance whether or how the manuscript has been changed. You can respond to the decision letter and comments from each reviewer by typing in the “Response to Decision Letter” window.

The Editor in Chief may decide to send the revision for peer review. Further revision may be requested, in which case he will provide reviewer comments and other guidance. If the peer reviewers are dissatisfied with the revision and the manuscript is rejected, the Editor in Chief will explain that decision. If the manuscript is accepted, you will be notified of the expected date of publication.

If revision of a submission is not received within 6 months from the last decision letter of the Editor in Chief, the Journal will assume that the authors have withdrawn the manuscript from further consideration. In cases where substantial new data are required, the Editor in Chief may grant an extension at his discretion.

Copy Editing

Accepted manuscripts are copy edited for clarity, concision, grammar, consistency, and conformity with Journal style. The copyeditor may or may not contact you with questions about your manuscript.

Matthew Mero
Copy Editor
206-547-9580

For authors for whom English is not their native language, the Editor in Chief may require that they consult with a native English speaker or professional editor if he judges that poor English fails accurately to communicate the authors’ message.

Page Proofs

Page proof will be sent by e-mail (PDF) to the corresponding author. Careful attention should be paid to the proofs, as the authors are responsible for all statements published in their work, including any changes made by the copy editor. The proof should be corrected by handwritten notes in the margins and returned to the Editorial Office within 48 hours by fax or express mail. Modification to proofs should be limited to minor and typographical errors only. An offprint order form is e-mailed with the page proofs. The corresponding author will receive a complimentary copy of the issue containing his or her article after publication.

Copyright

Upon publication of an article, a statement transferring copyright to Daedalus Enterprises Inc (American Association for Respiratory Care) will be sent to the Corresponding Author for signature. The signed form should be returned to the editorial office along with the corrected page proof.

By law, employees of the federal government cannot transfer copyright ownership; any author who is a federal employee should note this on the title page.

No material published in RESPIRATORY CARE may be reprinted without written permission. For permission contact:

Sara Moore
Permissions Editor
972.406.4667
Fax 972.484.6010
sara.moore@aarc.org

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